When a painter considers what to paint there are two primary factors that he/she needs to take into account before beginning to paint on the canvas – form and color. The approach to these two factors has influenced the style of painting throughout the ages.
Leaders also have two main ingredients with which to work – Energy and Information. The latter is so essential, that leadership without communication is unthinkable.
I recently assisted a mid-sized company to address the issue of effective communication at all levels. This company is a family business in Germany’s Westphalia region which is specialized in the area of technical gases. Over time, the number of products and services which the company offers has multiplied. As a result, the geographical footprint of where these products and services are sold has also expanded into 6 different countries. With this much sought after and desired expansion, both the complexity of the business and the challenge of optimizing effective communication throughout the organization have increased.
As with any company, communication is at the heart of co-ordination, effectiveness and efficiency. But how do you go about adressing this key issue?
The first step in the process is to create a collective awareness of the specific issues at hand. By doing so, the foundation is being established for taking decisive action and implementing concrete measures. 140 managers from across the organization were invited to participate in a 4 hour large group participative dialogue. During this dialogue, they discussed and mutually agreed on the communication issues which are of greatest importance for their work in the company. The following Word Cloud captures the key issues that were discussed. (FYI – the larger the words, the more importance which was placed on the issue by the managers).
All of the 140 managers explored these issues together and identified concrete recommendations on how to improve the communication within the company. The following mind map summarzies the managers’ key recommendations. A detailed data base of the individual entries were used to create this overview. The numbers adjacent to the recommendations record the number of suggestions made in this category.
Through this large group dialogue process, the communication issues within the company was made visible to everyone. The platform to launch a systemic change in the way the company communicates with each other (as well as with clients) has been established. The next step is to prioritize the issues and create working groups of managers throughout the company to put these ideas into action.
“The art of communication is the language of leadership.” James J. Hughes